Facility Administrative Support
Company: Disability Solutions
Location: San Diego
Posted on: October 2, 2024
Job Description:
Job Description The selected candidate will be responsible for
providing facility management and administrative program support
for the Waterfront Support Team office located on Naval Base San
Diego CA.This role requires a high level of professionalism as this
individual is the first person all visitors encounter. Individual
is responsible for controlling access and assisting with security
of facility in accordance with established Standard Operating
Procedures and ensuring facility residents and visitors are aware
of and adhere to facility policies and procedures. Individual works
under direction of Site Facility Manager and onsite security
representatives.Key responsibilities for facility management
include:
- Professionally manage all front desk responsibilities with
greeting all visitors and accurately maintaining visitor logs and
muster sheets
- Manage facility seating for visitors ensuring all work areas
have functional, working IT connections
- Assist with management of facility security and access badging
requirements by issuing new access badges, assigning and tracking
access levels, and generating access log reports, as requested
- Manage facility operations by identifying and submitting all
facility work requests; ensuring safety requirements are in place
and adhered to; ensure licensing requirements are met, updated when
necessary, and posted
- Manage a variety of spreadsheets efficiently and provide weekly
and monthly reports capturing details on all facility issues
- Assist all vendor deliveries and service provides required to
access the facility
- Ensure facility is compliant with Security, Safety,
Occupational Safety and Health (OSH), Environmental, and
emergency/disaster/civil requirementsAdministrative support to
onsite program leads, management, and all facility team members
include:
- Provide office administrative support for entire waterfront
support office; such as, preparing office supply orders,
maintaining inventory reports, compiling
documentation/presentations, and/or providing copy/print/scanning
support
- Serve as shipping and receiving agent for San Diego
Facility
- Manage deliverables accurately with on-time delivery of various
BAE customer reports and contract deliverables; maintaining
archives when required
- Provide other administrative tasking in support of
project/program requirementsThe hourly rate for this position is
set by the Dept of Labor and is not negotiable. Current rate is
$22.40/hr. This position is located in San Diego. There is no
relocation assistance available for this position. Applicants must
be currently residing in or state willingness to relocate self to
San Diego or surrounding areas.Required Education, Experience, &
Skills High School Diploma and at least 1 year of related work
experienceAbility to interface positively with a diverse
populationAbility to work independently and proactively in
providing professional high quality supportPreferred Education,
Experience, & Skills Prior experience in customer service rolesPay
InformationThis position is covered by a wage law called the
McNamara-O'Hara Service Contract Act (SCA). The wage range for this
position is determined by the Wage and Hour Division of the
Department of Labor on a contract-by-contract basis.Employee
Benefits: At BAE Systems, we support our employees in all aspects
of their life, including their health and financial well-being.
Regular employees scheduled to work 20+ hours per week are offered:
health, dental, and vision insurance; health savings accounts; a
401(k) savings plan; disability coverage; and life and accident
insurance. We also have an employee assistance program, a legal
plan, and other perks including discounts on things like home,
auto, and pet insurance. Our leave programs include paid time off,
paid holidays, as well as other types of leave, including paid
parental, military, bereavement, and any applicable federal and
state sick leave. Employees may participate in the company
recognition program to receive monetary or non-monetary recognition
awards. Other incentives may be available based on position level
and/or job specifics.About BAE Systems Intelligence & Security BAE
Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an
international defense, aerospace and security company which
delivers a full range of products and services for air, land and
naval forces, as well as advanced electronics, security,
information technology solutions and customer support services.
Improving the future and protecting lives is an ambitious mission,
but it's what we do at BAE Systems. Working here means using your
passion and ingenuity where it counts - defending national security
with breakthrough technology, superior products, and intelligence
solutions. As you develop the latest technology and defend national
security, you will continually hone your skills on a team-making a
big impact on a global scale. At BAE Systems, you'll find a
rewarding career that truly makes a difference.Intelligence &
Security (I&S), based in McLean, Virginia, designs and delivers
advanced defense, intelligence, and security solutions that support
the important missions of our customers. Our pride and dedication
shows in everything we do-from intelligence analysis, cyber
operations and IT expertise to systems development, systems
integration, and operations and maintenance services. Knowing that
our work enables the U.S. military and government to recognize,
manage and defeat threats inspires us to push ourselves and our
technologies to new levels. Our Commitment to Diversity, Equity,
and Inclusion:At BAE Systems, we work hard every day to nurture an
inclusive culture where employees are valued and feel like they
belong. We are conscious of the need for all employees to see
themselves reflected at every level of the company and know that in
order to unlock the full potential of our workforce, everyone must
feel confident being their best, most sincere self and be equipped
to thrive. We provide impactful professional development
experiences to our employees and invest in social impact
partnerships to uplift communities and drive purposeful change.
Here you will find significant opportunities to do meaningful work
in an environment intentionally designed to be one where you will
learn, grow and belong.
Keywords: Disability Solutions, Perris , Facility Administrative Support, Administration, Clerical , San Diego, California
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